VideoText workflow guide
Upload a 2-, 3- or 4-hour recording as one file and get one transcript back: speakers labelled, timestamps intact, summary and chapters included. No cutting the file into parts, no stitching transcripts together. Free covers files up to 30 minutes; Pro covers files up to 4 hours each, within 30 hours of speech a month.
Choose the file as it is, whether it runs 90 minutes or 4 hours. Its length is read locally first, so you know straight away whether it fits your plan. On Free, a file over 30 minutes shows the Pro option, and upgrading keeps the same file selected.
The upload resumes if your connection drops, and the job keeps running on the server if you close the tab. Long recordings take longer than short clips; you can come back to the result later from your projects.
Rename speakers once and the change applies across the whole transcript. Use the chapter list to jump to the section you need instead of scrolling through hours of text.
TXT or DOCX for reading and editing, SRT or VTT for captions, and the summary and chapters for show notes, course pages or meeting minutes.
Every speaker turn is labelled and timestamped, so a quote from hour three can be found and checked against the recording in seconds.
A long recording becomes navigable: a short summary of the whole file and chapter markers you can paste into a YouTube description or a course outline.
The same transcript exports as SRT or VTT, so a long video can be captioned without a second upload.
| Feature | VideoText | Alternatives |
|---|---|---|
| Files to manage | One upload of up to 4 hours (Pro) | Several parts cut to fit a 30- to 120-minute cap |
| Speaker labels | Consistent across the whole recording | Restart in each part and need matching by hand |
| Timestamps | Continuous from 00:00:00 to the end | Each part starts at zero and has to be offset |
| Cut points | None | Sentences split or repeated at every boundary |
| Cost of a long file | Counts against 30 included hours a month | Often billed per minute or per part |
Turn a full lecture or a recorded workshop into searchable notes with chapters that match the topics covered.
Keep every speaker turn labelled across hours of conversation, with timestamps you can cite.
Transcribe the whole session, not just the first hour, and pull the summary into a follow-up email.
Get a transcript and chapter markers for a 3-hour stream recording before you publish it.
On Pro, speech files up to 4 hours (240 minutes) each, with uploads up to 10 GB. Free handles files up to 30 minutes. Pro includes 30 hours of speech a month, and each file counts its own length against that allowance.
No. Upload the whole file. Processing it in one pass keeps speaker labels and timestamps consistent across the full recording, which splitting cannot do.
The tool reads the length in your browser before uploading and shows that the file needs Pro. If you upgrade from there, checkout opens in a new tab and your file stays selected, so you do not have to find it again.
Upload the audio track instead of the video. Transcription only needs the speech, and the audio of a long recording is far smaller than the video. You can also use the Compress Video tool for files up to 2 hours.
Yes. Audio and video files both work, with the same 4-hour limit per file on Pro.
TXT, DOCX, SRT and VTT, plus the summary and chapter list. The SRT and VTT exports keep the timing of the original recording, so the same transcript can caption the video.