Transcript Formatter — Apply Client Style Guides

Upload a transcript. Get it formatted to the style rules your client or platform requires.

Format a transcript to a client's style guide, then review every change before you deliver it.

Guideline formatSample from a short interview. Not your file.

Before

um so we shipped the cut on thursday and like the captions overlap

Clean verbatim

Maya Chen: We shipped the cut on Thursday, and the captions overlap.

Transcript
Style guide
Format
Review

Transcript

Allowed formats: .txt, .srt, .vtt, .docx

Or drop a file here (same formats as above)

Everything we format is taken from this box, upload fills it for you; you can edit before running Step 3.

Style guide

Or upload your own client style guide, PDF, DOCX, TXT, or Markdown

Step 3

Run formatting

We'll apply your rules and return a review-ready diff and flagged sections.

How the transcript formatter works

4 steps

  1. 1. Add your transcript

    Paste text or upload TXT, DOCX, SRT or VTT. Transcripts from Video to Transcript load automatically.

  2. 2. Choose the rules

    A Rev-, GoTranscript-, TranscribeMe- or Scribie-style preset, or upload your client's guide (PDF, DOCX or TXT).

  3. 3. Review the changes

    Every rule applied is listed. Sections that need a human check are flagged.

  4. 4. Export

    TXT, DOCX, PDF, RTF or JSON, the flagged sections as CSV, and SRT or VTT when you start from a subtitle file.

What the formatter checks

5 capabilities

  • Verbatim and fillers

    Clean or full verbatim, fillers, false starts and stutters.

  • Speaker labels

    Consistent label format across the transcript.

  • Tags and notation

    Inaudible, crosstalk and other tags in the guide's format.

  • Your words are protected

    If formatting would change your content, export is blocked until you review it.

  • Custom guides

    Upload a client's guide and edit the extracted rules before running.

Real example

Real before and after. 1 example
Raw verbatim formatted to the Rev style guide
Raw verbatim transcript with filler words, repeated words and no punctuationBefore
The same transcript formatted with the Rev preset: fillers and repeats removed, punctuation and capitals addedAfter, VideoText output

The Rev preset removed fillers such as “um”, “uh” and “you know”, removed repeated words, and added punctuation and capitals. The wording was otherwise unchanged. The review panel lists every change before you export.

Source clip: NASA ScienceCasts, public domain. NASA does not endorse VideoText.

Real output · Rev preset

Before (excerpt)
um so following launch in in 2016 the OSIRIS-REx spacecraft will uh travel to near-Earth asteroid Bennu study it from orbit and ultimately bring back a sample for laboratory study …
After (excerpt)
Following launch in 2016, the OSIRIS-REx spacecraft will travel to near-Earth asteroid Bennu, study it from orbit, and ultimately bring back a sample for laboratory study…

Who uses the formatter

Freelance transcriptionists, Agencies, Researchers

  • Freelance transcriptionists

    Meet a platform's style rules before you submit.

  • Agencies

    Apply each client's guide consistently across a team.

  • Researchers

    Standardise interview transcripts for analysis.

Frequently asked questions

8 questions

What does a transcript formatter do?

It applies a style guide's rules (verbatim level, speaker labels, tags, timestamps) to a transcript and shows you each change.

Can I format to Rev, GoTranscript, TranscribeMe or Scribie style?

Yes, using VideoText's rule cards for each. They are not official guides and are not endorsed by those platforms.

Can I upload my client's own style guide?

Yes: PDF, DOCX or TXT. The rules are extracted for you to check and edit before formatting.

What is the difference between clean and full verbatim?

Full verbatim keeps fillers, false starts and stutters. Clean verbatim removes them without changing meaning.

Does the formatter change my words?

It changes formatting only. If a change would alter content, export is blocked until you review it.

Which files can I use?

Paste text or upload TXT, DOCX, SRT or VTT. Export TXT, DOCX, PDF, RTF, JSON or a CSV of flagged sections, plus SRT or VTT when you start from a subtitle file.

How do I review what changed?

Start the review to step through each flagged section, or read the summary of rules applied.

Can I send a transcript straight from Video to Transcript?

Yes. Choose “Format for client delivery” on the transcript result.

Next steps

Deliver transcripts in your client's format

Apply the rules, review the flags, export.

Format Transcript for Client Delivery